Hebrew SeniorLife

  • Medical Records Clerk - Home Care FT

    Job Locations US-MA-Dedham
    Job ID
    Home Care
  • Overview

    A Medical Records clerk is responsible for organizing and maintaining patient's medical records, including personal information, medical history and billing records. Clerks enter medical information into Allscripts, are responsible for data entry and create and implement filing systems. They ensure that the records are being managed according to industry standards. They also confirm that the records are complete and correct. The Medical Records Clerk assists with obtaining F2F’s and MD orders and also assists with answering and direct all calls coming in to the main home care line.


    • Assists in answering and directing calls that come into the main home care line 
    • Responsible for accessing, maintaining and auditing all medical records.
    • Mails/Scans/Fax any necessary documentation to patient’s physician once reviewed and signed appropriately.
    • Ensures that medical record is complete and correct.
    • Selects, pulls, processes and data enters files for quarterly offsite medical record storage.
    • Participates in personal and professional growth and development including staff meetings and in-service education.
    • As directed, collaborates to create an agency environment that is in compliance with federal, state, and local regulatory agencies. Complies with HIPPA regulations and practice policies for the privacy and security of patient information
    • Maintains alphabetic filing system by organizing patient records in filing cabinets to ensure that records are easily accessible by all departments.
    • Mails MD orders as directed by office managers and follows up on outstanding orders as necessary. 
    • Provides data entry for records as required or directed by home health administration.
    • Puts together admission packets for clinicians to have with them and keeps several in the office complete so that they are readily available at all times. Tracks all supplies for admission packets and informs office manager when ordering is necessary
    • Responsible for agency messaging including reading and maintaining email.
    • Completes special projects as assigned


    • Proficient computer skills.


    • Experience using an electronic documentation system (Allscripts experience a plus).      


    • Good verbal and written communication skills.


    • Must be motivated to learn and flexible to change.


    • Strong customer service skills.



    • Knowledge of Medicare regulations for certified home care preferred


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