Hebrew SeniorLife

  • Floor Coordinator

    Job Locations US-MA-Roslindale
    Job ID
    Nursing - Licensed
  • Overview

    Perform diversified general clerical, secretarial, and receptionist duties according to established policies and guidelines, working under supervision of the Nurse Manager. Demonstrate a strong commitment to the philosophy and goals of the floor and the Hebrew Rehabilitation Center.



    Position Accountabilities

    • Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity.
    • Maintain confidentiality of resident and floor information.
    • Prioritize work, and provide prompt, efficient service.
    • Answer telephone, screen calls, take and relay messages. Pick up and deliver mail to Nursing floor, screen patient’s mail and refer to appropriate person as necessary. Act as floor receptionist; refer visitors, family or staff to the appropriate person or place for information or direction.
    • Prepare correspondence and reports. Order supplies in a cost effective manner.
    • Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose floor meeting minutes.
    • Transport patients to clinic and other designated areas within the Center, as requested.
    • Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process.
    • Coordinate appointments for patients, floor meetings, and other floor activities.
    • Maintain and keep current floor records, reports, and bulletin boards.
    • Transcribe doctor’s orders. Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets.
    • Participate in the scheduling process in conjunction with the manager.
    • Label all equipment used for patient care.
    • Assist with staffing and enter electronic time sheets/time changes.
    • Assist with floor educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills.
    • Adhere to established departmental policies, procedures, and objectives.
    • Participate in educational programs, floor meetings, and quality improvement programs.
    • Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.
    • Perform other related duties as required or directed.






    • High School or equivalent plus post high school specialized training.
    • Secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology.
    • Previous secretarial experience desired.

       Required Training       

    • Successful completion of HRC orientation and competency tool.
    • Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs.

     Working Conditions                                                                               

    • Contact with residents under a wide variety of circumstances, which may include exposure to unpleasant odors, sights, and sounds.
    • Subject to varying and unpredictable situations.
    • May be exposed to infections, contagious diseases, and blood borne pathogens.


     Physical Demands

             See physical requirements sheet in Occupational Health.








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