Hebrew SeniorLife

  • Administrative Assistant - Institute for Aging Research

    Job Locations US-MA-Roslindale
    Job ID
    2018-2109
    Category
    Research/Medicine
  • Overview

    Provides support for designated faculty and research groups by implementing administrative systems, procedures, and policies, and monitoring administrative projects. Liaison between the Institute for Aging Research and other departments within Hebrew SeniorLife. Bachelor’s Degree or two to five years of related work experience; or an equivalent combination of experience and education.

    Responsibilities

    • Schedules and coordinates meetings and appointments.
    • Responds to requests for information and provides assistance for the group
    • Create FedEx labels for overnight packages
    • Set-up and planning for special seminars and lectures
    • Update biographical sketches and Curriculum Vitae for Faculty
    • Gathers research literature and materials. Extensive ability to conduct literature searches on multiple reference databases.
    • Coordinates and confirms travel arrangements
    • Troubleshoot hardware and software problems - by working directly with the IT department. This includes: phones, fax machines, copy machine and mainly computers
    • Prepare requests for maintenance and housekeeping issues
    • Work directly with outside vendors on equipment upkeep and maintenance issues
    • Coordinate professional printing of conference posters
    • Takes and distributes minutes as needed.
    • Assist with large mailings
    • Filing and photocopying

    Qualifications

    • Bachelor’s Degree or two to five years of related work experience; or an equivalent combination of experience and education.
    • Working knowledge of business, Microsoft Office 2007 computer skills (Word, Excel, and PowerPoint). Ability to troubleshoot computer and software problems.
    • Good typing skills, ability to use office machines
    • Knowledge of internet searches. Merges, edits, and manipulates data on a personal computer to generate complex reports
    • Must be a resourceful team player.
    • Ability to adapt to a changing work environment.
    • Self-directed, able to take initiative, problem solve, and exercise independent judgment.
    • Disciplined follow-up skills.
    • Good communication skills both verbal and written.
    • Strong interpersonal skills.
    • Strong attention to detail.
    • Ability to prioritize is key.
    • Flexibility in handling assignments.
    • Initiate pleasant personality, ability to work under pressure

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