Programming and Administrative Coordinator

Hebrew SeniorLife employees set the highest standard in our commitment to redefine the experience of aging. With compassion, resilience, and determination, we make a difference in the lives of patients, residents, their families, and the broad senior care community every day. And they in ours as well. These life-changing connections give our work meaning and fuel our desire to advance our potential. To be all that we can be. At Hebrew SeniorLife, that’s uniquely possible. Because here we’re supported to always keep growing. And as we do, so does our collective impact.

Our benefits include:

• Excellent medical and dental benefits, available on your first day for positions over 24 hours/week
• A 403b retirement plan open to all employees, including per diems
• Generous paid time off
• On-site health and wellness programming
• Tuition reimbursement and scholarships
• An employee recognition program

- Work with JSH team (resident services, facilities, dining services, fitness and spiritual care) to create an annual events calendar and maintain the annual calendar using Microsoft Outlook during the year
- Coordinate with JSH team to facilitate programs (.e.g. room availability, furniture set up, audio, visual, computer/other tech, food/drink, room temperature, marketing, etc.)
- Identify and/or schedule and facilitate payment for external vendors (i.e. musicians, lecturers, performers) to entertain, educate, and engage residents
- Work with the JSH Resident Services team to select and schedule MassHousing Tenant Assistance Program (“TAP”) programs
- Coordinate holiday programming throughout the year working with resident services department, spiritual care, facilities and dining services, and with the Jack Satter House Tenant’s Association (JSHTA) and Congregation 420
- Coordinate new and existing resident-led programs (i.e. Knitting Group, Rosary Group) by scheduling times, identifying meeting space, and coordinating with JSH team as necessary for set up
- Schedule weekly programs on in-house cable tv channel that entertain, educate, and engage
- Coordinate offsite programming including trips to museums, performances and other events
- Coordinate multigenerational and volunteer programming in collaboration with HSL volunteer department
- Attend programs as needed to ensure a smooth function
- Collect and maintain program metrics (i.e. date, time, type of program, # of attendees, etc.)
- Generate weekly bulletin using Touchtown software; collect staff input; print weekly bulletin and coordinate distribution
- Manage and maintain the “Touchtown” digital signage system
- Market programming events using weekly bulletin, flyers, VoiceFriend robo-call, Touchtown digital message system, etc.)
- Create and maintain “VoiceFriend” integrated messaging system for communications via robo-call, text and email to residents, resident groups, family and friends and staff
- Attend meetings and take minutes as necessary; maintain regular communication with JSH team members and other HSL communities
- Act as a point of contact between Executive Director and residents/family

• Minimum of Associate’s degree or equivalent amount of commensurate experience
• Experienced user of Microsoft Office software including Outlook, Word, Excel and PowerPoint
• Good written and oral communication skills
• Motivated to learn and acquire new skills, flexible, and open to change.
• Ability to work some weekends and evenings as necessary