Hebrew SeniorLife

Unit Coordinator - Part Time evenings

US-MA-Dedham
Job ID
2017-1901
Category
Administrative

Overview

Perform diversified general clerical, secretarial, and receptionist duties according to established policies and guidelines, working under supervision of the DON. Demonstrate a strong commitment to the philosophy and goals of the unit and the Hebrew Rehabilitation Center.  The hours for this position are 4pm -8pm Mon - Fri.

Responsibilities

  • Communicate with patients, families, visitors and other health professionals in a manner that conveys respect, caring and sensitivity.
  • Maintain confidentiality of patient and unit information.
  • Prioritize work, and provide prompt, efficient service.
  • Answer telephone, screen calls, take and relay messages. Pick up and deliver mail to Nursing unit, screen patient’s mail and refer to appropriate person as necessary.  Act as unit receptionist; refer visitors, family or staff to the appropriate person or place for information or direction. 
  • Prepare correspondence and reports. Order supplies in a cost effective manner.
  • Perform daily clerical duties as required and requested, i.e., develop and/or edit data and perform data entry; use computer skills to prepare reports, draft memos, and compose unit meeting minutes.
  • Transport patients to clinic and other designated areas within the Center, as requested.
  • Review information on patient records to ensure completeness and accuracy, keep files current according to established guidelines, and oversee and assist with monthly MDS process.
  • Coordinate appointments for patients, unit meetings, and other unit activities.
  • Maintain and keep current unit records, reports, and bulletin boards.
  • Transcribe doctor’s orders. Working with a licensed nurse, check the monthly computer printouts of medication and treatment sheets.
  • Participate in the scheduling process in conjunction with the Director of Nursing.
  • Label all equipment used for patient care.
  • Assist with staffing and enter electronic time sheets/time changes.
  • Assist with unit educational activities, i.e., orientation of new staff, preparation of educational materials, and training of designated staff in computer skills.
  • Adhere to established departmental policies, procedures, and objectives.
  • Participate in educational programs, unit meetings, and quality improvement programs.
  • Exemplify professionalism and exhibit values, which contribute to the achievement of the mission of the Hebrew Rehabilitation Center.
  • Perform other related duties as required or directed.

Qualifications

  • High School or equivalent plus post high school specialized training.
  • Secretarial/clerical skills including knowledge of pertinent computer applications and medical terminology.
  • Previous secretarial experience desired.
  • Successful completion of HRC orientation and competency tool.
  • Annual attendance at hazards communication, infection control, fire safety and elder abuse education programs

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